Privacy Policy

Introduction

GSES Management B.V. (hereafter referred to as “GSES”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy informs you as to how we collect personal data (Personal Data), as defined in the General Data Protection Regulation (Algemene Verordening Gegevens bescherming (AVG)) also known as GDPR, use it and protect it.

In legal terms, GSES is the controller (verwerkingsverantwoordelijke) and responsible for the use and protection of any Personal Data we collect. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact using the details set out below.

GSES Management B.V.

Weena 70,
3012 CM, Rotterdam
the Netherlands

support@gses-system.com
https://www.gses-system.com (the Website)


Contents

In this Privacy Policy you will find information about:

1. What Personal Data is collected and what it is used for, the legal basis for use of the data and who your data is shared with (if at all):
  • When you visit our Website;
  • When you register on our Website;
  • When you use any of our services through the Website;
  • When you contact us through the Website;
  1. How your Personal Data is protected.
  2. How long we keep your Personal Data.
  3. Your legal right to a.o. review, change and/or delete Personal Data we have on you.
  4. Contact information.

It is important that you read this Privacy Policy together with our Terms of Use. This Privacy Policy supplements the other notices and is not intended to override them.

2. What Personal Data is collected and what it is used for, the legal basis for use of the data and who your data is shared with (if at all).

As part of our business operations, we collect Personal Data. The Personal Data collected and used depends on how you use our Website and services. In this section we describe what kind of Personal Data we collect, why, what the legal basis is and if/how we share your data with third parties. Note that we will not share your Personal Data with any third parties not mentioned below without your consent nor will we sell your Personal Data to third parties for commercial purposes.

We do not collect any Special Categories of Personal Data, as defined by the AVG (GDPR), about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data).

We have an agreement (verwerkersovereenkomst) with regard to processing Personal Data  with any party we share Personal Data with. If you have any questions with regard to such an agreement, please feel free to contact us at support@gses-system.com.


When you visit our Website

We collect anonymized data – such as your IP address and track your progress on our Website – using small pieces of software commonly referred to as cookies. Please see our Cookie Policy for more information such as the option to opt out of cookies. 

Why we collect this data?

  • The data collected is needed to (a) provide you with services you request, (b) better understand your use of the Website and (c) improve the user experience for you.

What is the legal basis for collecting the data?

  • The data collected is needed to provide you with access to the Website and services as requested by you.

Is this data shared with third parties?

The data collected is shared only with:

  • Our partners that help us run our Website, such as TransIP;
  • Our partners working with us to improve your online experience, such as Google Analytics.


When you register on our website

If you consider using our Website you first will be asked to register on our Website. The registration process is used to create a (free) account for you. In the registration process we collect the following Personal Data

  • Full name;
  • Email address.

Why we collect this data

  • This data is required to create an account for you and provide you access to the services on our Website.
  • During registration, we require that you secure your account with a password of your choosing. The next time you visit the Website you will not have to repeat the registration process, but you will be able to log in to the Website using your username and password. The password you choose is not visible to us and can be changed by at any time.

What is the legal basis for collecting the data?

  • The data collected is needed to provide you with access to the Website and services as requested by you.

 Is this data shared with third parties?

The data collected is shared only with:

  • Our partners that help us run our Website, such as TransIP;
  • Our partners working with us to improve your online experience, such as Google Analytics.

When you use any of our services through the Website

If you, on behalf of your organization, use any of ours services we collect Personal Data. Depending on how you use our services this may include your:

  • Full name;
  • Nationality;
  • Date of birth;
  • Telephone number;
  • Email address;
  • Organization’s name;
  • Organization’s physical adress;
  • Business title/role in your organization;

Why we collect this data

  • This data is required to provide you the services on our Website and/or contact you in case this is needed.

What is the legal basis for collecting the data?

  • The data collected is needed to provide you with access to the Website and services as requested by you.

 Is this data shared with third parties?

The data collected is shared only with:

  • Our partners that help us run our Website, such as TransIP;
  • Our partners working with us to improve your online experience, such as Google Analytics.

When you contact us through the Website

If you have any questions with regard to our organization, services or this Privacy Policy we encourage you to contact us at support@gses-system.com or use the form on [pagina].

When you contact us we create a ticket for our support team.

This ticket will contain your:

  • Full name;
  • Email address;
  • Question;

Why we collect this data

  • This data is required to respond to your contact request or question.

What is the legal basis for collecting the data?

  • The data collected is needed to provide you with access to the Website and services as requested by you.

Is this data shared with third parties?

The data collected is shared only with:

  • Our partners that help us run our Website, such as TransIP;
  • Our partners working with us to improve your online experience, such as Google Analytics.


Other situations

Situations may arise where we are asked by relevant authorities to share information, including Personal Data, with them for reasons that may or may not be known by us. As far as we are legally obligated to comply with such a request we will do so.

1. How do we protect your Personal Data

We understand that keeping your Personal Data safe is very important. The information we retain in our databases is protected by up-to-date security tools and protocols in accordance with current market practices.

Our Website is protected by SSL certificates. Any data you communicate through our Website is end-to-end encrypted and not legible for unauthorized third parties. Furthermore, we use encryption for any data exchanged with our partners. We require (at least) similar measures to be implemented by any party we share Personal Data with.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. No method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee absolute security.

2. How long do we retain Personal Data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. In most cases this means up to two years after providing the service requested, with the exception of any applicable legal requirements.

3. Your legal right to a.o. review, change and/or delete Personal Data we have on you.

Review, object to, correct or delete your Personal Data.

You can request an overview of your Personal Data with us. In case this data is incorrect or if you object to us collecting and retaining the data, we can amend it or delete at your request.

You can send any such request with regard to your Personal Data to support@gses-system.com. We will respond to your request as soon as possible but in any case within 4 weeks of receiving it.

Filing a complaint with the authorities

If you are worried about the way we collect, use and/or protect Personal Data, you can file a complaint with the relevant authorities.

No fee

Normally you will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

4. Contact information

If you have any questions about this Privacy Policy, we encourage you to contact us!

GSES Management B.V.
Weena 70,
3012 CM, Rotterdam
the Netherlands

support@gses-system.com