Privacy Policy
1. Introduction
GSES Management B.V. (hereafter referred to as “GSES”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy informs you as to how we collect personal data (Personal Data), as defined in the General Data Protection Regulation (Algemene Verordening Gegevens bescherming (AVG)) also known as GDPR, use it and protect it.
In legal terms, GSES is the controller (verwerkingsverantwoordelijke) and responsible for the use and protection of any Personal Data we collect. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact using the details set out below.
GSES Management B.V.
Weena 70,
3012 CM, Rotterdam
the Netherlands
2. Contents
In this Privacy Policy you will find information about:
- What Personal Data is collected and what it is used for, the legal basis for use of the data and who your data is shared with (if at all).
- How we protect your Personal Data
- How long we keep your Personal Data.
- Your legal right to a.o. review, change and/or delete Personal
- Filing a complaint
3. Collection of Personal Data
As part of our regular business operations, we collect Personal Data. The Personal Data collected and used depends on how you use our Website and services.
In this section we describe what kind of Personal Data we collect, why, what the legal basis is and if/how we share your data with third parties. Except in situataions where we are legally obligated to share (personal) data, we do not share your Personal Data with any third parties not mentioned in this Privacy Policy without your consent. In any case, we do not sell your Personal Data to third parties for commercial purposes.
We do not collect any Special Categories of Personal Data, as defined by the AVG (GDPR), about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data).
We have an agreement (verwerkersovereenkomst) with regard to processing Personal Data with any party we share Personal Data with. If you have any questions with regard to such an agreement, please feel free to contact us at [email protected].
3.1 Personal Data collected when you visit our Website
We collect anonymized data – such as your IP address and track your progress on our Website – using small pieces of software commonly referred to as cookies. Please see our Cookie Policy for more information such as the option to opt out of cookies.
Why we collect this data?
- The data collected is needed to (a) provide you with services you request, (b) better understand your use of the Website and (c) improve the user experience for you.
What is the legal basis for collecting the data?
- The data collected is needed to provide you with access to the Website and services as requested by you.
Is this data shared with third parties?
The data collected is shared only with:
- Our partners that help us run our Website, such as TransIP;
- Our partners working with us to improve your online experience, such as Google Analytics.
- Our service providers used for file storage, email, and productivity tools, such as Microsoft.
3.2 Personal Data collected when you use any of our services through the Website
If you, on behalf of your organization, use any of ours services we collect Personal Data. Depending on how you use our services this may include your:
- Full name;
- Nationality;
- Date of birth;
- Telephone number;
- Email address;
- Organization’s name;
- Organization’s physical adress;
- Business title/role in your organization;
Why we collect this data
- This data is required to provide you the services on our Website and/or contact you in case this is needed.
What is the legal basis for collecting the data?
- The data collected is needed to provide you with access to the Website and services as requested by you.
Is this data shared with third parties?
The data collected is shared only with:
- Our partners that help us run our Website, such as TransIP;
- Our partners working with us to improve your online experience, such as Google Analytics.
- Our service providers used for file storage, email, and productivity tools, such as Microsoft.
3.3 Personal Data collected when you contact us through the Website
If you have any questions with regard to our organization, services or this Privacy Policy we encourage you to contact us at [email protected] or use the form on the contact page
When you contact us we create a ticket for our support team.
This ticket will contain your:
- Full name;
- Email address;
- Question;
Why we collect this data
- This data is required to respond to your contact request or question.
What is the legal basis for collecting the data?
- The data collected is needed to provide you with access to the Website and services as requested by you.
Is this data shared with third parties?
The data collected is shared only with:
- Our partners that help us run our Website, such as TransIP;
- Our partners working with us to improve your online experience, such as Google Analytics.
- Our service providers used for file storage, email, and productivity tools, such as Microsoft.
4. How do we protect your Personal Data
We understand that keeping your Personal Data safe is very important. The information we retain in our databases is protected by up-to-date security tools and protocols in accordance with current market practices.
Our Website is protected by SSL certificates. Any data you communicate through our Website is end-to-end encrypted and not legible for unauthorized third parties. Furthermore, we use encryption for any data exchanged with our partners. We require (at least) similar measures to be implemented by any party we share Personal Data with.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. However, o method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee absolute security.
5. How long do we retain Personal Data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. In most cases this means up to 6 months after providing the service requested, with the exception of any applicable legal requirements.
6. Your legal right to a.o. review, change and/or delete Personal Data we have on you.
Review, object to, correct or delete your Personal Data.
You can request an overview of your Personal Data with us. In case this data is incorrect or if you object to us collecting and retaining the data, we can amend it or delete at your request.
You can send any such request with regard to your Personal Data to [email protected]. We will respond to your request as soon as possible but in any case within 4 weeks of receiving it.
7. Filing a complaint with the authorities
If you are worried about the way we collect, use and/or protect Personal Data, we encourage you to contact us through [email protected].
If we are not able to adress your concerns you can always file a complaint with the relevant authorities.